Forms

Life is complicated, and sometimes, you may need to take a temporary break from your studies. Luckily, you won’t need to re-apply when you’re ready to begin classes again as a returning student at SAIT.

You’ll need to fill out a SAIT intent to return form, submit the form to the Office of the Registrar, and pay $125 to be re-enrolled into your classes. Make sure you submit your intent to return form no sooner than 90 days prior to the term starting.

Once the intent to return form is submitted, it will typically take up to four business days to process, at which time you will see fees added to your mySAIT account that must be paid within two business days.

If you fail to pay the fees, you will be automatically un-enrolled from SAIT.

Download Intent to Return PDF form

You have plenty of options as a SAIT student looking to transfer programs, including:

• receiving credit for previous post-secondary courses or work experience
• receiving credit for courses you’ve already completed at SAIT in another SAIT program (but you’ll still need to apply and be accepted to that other program),
• receiving credit for your SAIT credential and/or courses at a different post-secondary institution.

Once you’ve filled out the form, make sure to submit your program transfer form to the Office of the Registrar during the official add/drop period.

Download Program Transfer PDF form

Think you were unfairly withdrawn from SAIT or had circumstances that led to the withdrawal?  You can appeal the decision within 10 business days of receiving notice.

For further details, see Grades and Academic Standing.

Download Academic Appeal Continuance PDF form

SAIT offers a variety of programs, both for credit and non-credit, leading to credentials like certificates of achievement, certificates of completion, certificates, diplomas, applied degrees, and even baccalaureate degrees. The good news? Ordering your first official copy of any of these is completely free!

How do I request my credential at SAIT?

Certificate, pre-employment certificate, diploma, applied degree and baccalaureate degree programs (credit programs)

If you complete all the requirements of a credit program, you'll be invited to attend convocation, where you'll receive your official parchment (a fancy way of saying a printed certificate).

If you can't make the ceremony, we’ll mail your parchment to you. See our parchments page for further details.

Certificates of achievement, certificates of completion and microcredentials (non-credit programs)

Once you complete your non-credit program, your official certificate or microcredential badge will be emailed to you.

If you finished a non-credit program before July 2020, use the Credential Request form to order your official copy.

Digital credentials

SAIT uses a secure online system called MyCreds™️ to issue digital copies of your credentials.

MyCreds™️ is officially recognized by Canadian universities and colleges, allowing you to easily share your credentials with employers and other colleges, universities, and polytechnics.

Do I need a duplicate credential if my information changes?

Life happens! If you changed your name, lost or damaged your original credential, or completed a program but never received your credential, the Office of the Registrar can create a duplicate for you.

There's a fee involved, but it's free if you request it within two years of graduation. The process involves filling out the Credential Request form and providing any necessary documentation (like proof of your name change).

Expect to receive your duplicate credential within 8 weeks (longer for international deliveries).

Download Credential Request PDF form 

If you disagree with your final grade in a particular SAIT course, talk to your instructor as soon as possible after the grades are posted. If the discussion doesn't resolve the issue, or you can't reach your instructor, contact your academic chair or program coordinator within 20 days of your course ending. If you’re not satisfied with the outcome, request a formal grade appeal.

For further details, see Grades and Academic Standing.

Download Formal Grade Appeal PDF form

SAIT will sometimes let you appeal a failing grade (F or NP) in certain courses within 10 business days after the course finishes by successfully completing a special assignment. Learn more about eligibility requirements and the process.

Download Remedy of a Course Deficiency PDF form

Normally, you can only take a course at SAIT twice. But, if you have a good reason (like illness, a court case, or a death in the family), you may be given a third attempt to pass a SAIT course.

Here's what you need to do:

• Talk to the person in charge of the course (academic chair/coordinator).
• Convince them your reason is serious enough.
• Make a plan to succeed in the course this time.
• Agree on the plan with the person in charge.
• Bring a signed copy of the Third Attempt of a Course form and a completed Subject Registration Add/Drop form to the Office of the Registrar.

Download Third Attempt of a Course PDF form

You can easily get your official SAIT transcript online by following a few simple steps.

1. Head to your mySAIT account and log in.
2. Click on "Student Profile" under the "myStudent" tab.
3. Select "Academic Transcript" and follow the on-screen instructions.

If you attended classes at SAIT before 1995, you’ll need to complete and submit a Transcript request form. Find more details on Order Transcripts.

_{If you attended SAIT after 1995, log in to mySAIT, click on the myStudent tab, and select Student Records.
If you attended SAIT before 1995, you will need to use the paper form.}

 A comprehensive examination that encompasses a course's major components or learning outcomes.

Fill out the Prior Learning Assessment and Recognition application

If you wish to change from one program major to another, and space is available, follow these steps:

1. Obtain the approval (signature) of the Academic Chair/Coordinator involved in the transfer - a second signature is only required if both majors have different Academic Chairs.
2. Complete and submit the Change of Major form to Office of the Registrar.
3. Pay the Change of Major fee.

Download Change of Major PDF form

Before the add/drop date you can remove individual courses in self-serve:

1. Log in to your mySAIT account and go to the “myStudent” tab.
2. Select “Search and Register for Classes”
3. Choose “Drop” from the action menu next to the course you want to drop.
4. Submit your changes to save the update.

After the add/drop date but before the withdrawal date you can withdrawal from one or more courses without a refund by completing this form and submitting it to inquiry@sait.ca for processing.

If you are withdrawing from all courses and your entire program you will need to complete the Program withdrawal form.

Download Withdraw from a Course PDF form

If you need to take a leave of absence or withdraw from your SAIT program, here's what you need to do:

1. Download the Leave of Absence form. You can also pick one up from your program advisor.
2. Complete and submit the form to your Academic Chair before the term’s withdrawal deadline. This deadline is important to receive "W" grades on your transcript.

Download Leave of Absence/Withdraw from a Program form

You’ll use SAIT’s Physician Statement form if:

• you miss a final exam
• you miss a required work term
• you’re requesting a make-up evaluation or to be excused from a gradable component of the program, excluding a final exam.

Those who miss final exams are typically not allowed to write a make-up exam. However, exceptions may be made in the case of a documented illness (a physician statement signed by a physician is required), bereavement, or religious holiday. All other exceptions are to be approved by the academic chair/coordinator.

If you wish to use a Physician Statement form, make sure you present it to your academic chair/coordinator in a sealed envelope within two business days of the medical situation occurring.

Download Physician Statement PDF form

How to change your address

To update your address:

1. Log in to mySAIT and select the MySAIT tab.
2. Under the “Change Personal Information" header, select Personal Information.
3. In the Personal Information page, select “Add new” in the top right corner of the address section.
4. Fill in your new address details:
   • Address type: Choose "Permanent".
   • Valid From: Select today's date. (This is automatically filled with the current date in most systems.)
   • Leave "Valid Until" blank. (This field is typically used for temporary addresses.)
   • Address Line 1: Enter your street address.
   • City, State/Province (optional), Country, and Postal Code: Fill in the rest of your address information.
5. Select “Add” to save the changes.
6. Once the information has been updated, you will need to fill out the Notification of Name and/or Address Change form and email it to Inquiry@sait.ca

 Preferred name change

To have your preferred name (if different from your legal name) displayed on your eCard, Office 365 account (including your email and Teams profile) and class lists:

1. Download and submit the Change name and/or address form to either the Office of the Registrar (inquiry@sait.ca) or Office of Equity, Diversity and Inclusion (pride@sait.ca.) This will update your Office 365 profile and eCard.
2. Update your preferred first name in mySAIT by editing it in the "Change Personal Information" area on the mySAIT page. This will update your name on all class lists.

Visit our knowledge base for further details on changing your name at SAIT.

Download Change name and/or address PDF form

With our information waiver, you can authorize SAIT to disclose your application information to a third party, like a parent or a spouse. Simply fill out the Information Waiver form and then send it to Inquiry@sait.ca, and you’re good to go.

Download Information Waiver PDF form

Your safety and well-being are our top priority. If you see something, say something!

Learn more about what to do if you see an emergency or incident on campus.