Finance

The Finance policies and procedures area includes information related to the management of financial resources and related accounting and performance reporting.

Policy and procedure classifications on this page:

• Budget
• Investment of funds
• Expenses
• Signing authority
• Accounts receivable
• Capital assets
• Procurement
• Hedging
• Professional services
• Vehicles for SAIT business use
• Refunds

Authority/responsibility: 

• CFO and Vice President, Corporate Services

These documents are provided for reference only, and official signed copies may be obtained from the Board of Governors Office.

Budget

• FN.1.1 Budget and Business Plan Policy
  • FN.1.1.1 Operating Budget Procedure
  • FN.1.1.2 Capital Budget Procedure

Procurement

• FN.7.1 Procurement Policy
  • FN.7.1.3 Procurement Procedure
    
    • FN.7.1.3 Schedule A - Sourcing Justification Form (SJF)
  • FN.7.1.4 SAIT Credit Card Procedure
    • FN.7.1.4 Schedule A - Credit Card Operating Manual

Professional services

• FN.8.1 Professional Services Policy
  • FN.8.1.1 Professional Services Procedure

Investment of funds

• FN.9.1 Investment of Funds Policy
  • FN.9.1.1 Investment of Funds Procedure
    • FN.9.1.1 Schedule A - Officer Certification Form
    • FN.9.1.1 Schedule B - Investment Management Governance

Expenses

• FN.11.1 Expenses Policy
  • FN.11.1.1 Expenses Procedure
    • FN.11.1.1 Schedule A - Expenses Not Eligible for Reimbursement
    • EX10 - Canadian Expense Claim
    • EX11 - Foreign Currency Expense Claim
    • EX15 - Missing Receipt
  • FN.11.1.3 Hosting Expenses Procedure
  • FN.11.1.5 Petty Cash Procedure
    • EX50/51/52/53/54 - Petty Cash Form

Signing authority - revenue-generating, expenditure and other contracts/agreements

• FN.12.1 Signing Authority - Revenue Generating, Expenditure and Other Contracts/Agreements Policy
  • FN.12.1.1 Signing Authority - Revenue Generating, Expenditure and Other Contracts/Agreements Procedure
    • FN.12.1.1 Schedule A - Contract/Agreement Register
    • FN.12.1.1 Schedule B - Supply Management Approval Workflow

Accounts receivable

• FN.13.1 Accounts Receivable Policy
  • FN.13.1.1 Credit Assessment Procedure
  • FN.13.1.2 Doubtful Accounts Receivable - Corporate Procedure
  • FN.13.1.3 Doubtful Accounts Receivable - Student Procedure

Capital assets

• FN.14.1 Capital Assets Policy
  • FN.14.1.1 Acquisition of Capital Assets Procedure
  • FN.14.1.2 Management of Capital Assets Procedure
    • FN.14.1.2 Schedule A - Capital Assets Change of Ownership Form
  • FN.14.1.3 Disposal of Capital Assets Procedure
    • FN.14.1.3 Schedule A - Capital Assets Disposal Form

Hedging

• FN.15.1 Energy Commodity Price Hedging Policy
  • FN.15.1.1 Energy Commodity Price Hedging Procedure

Payments

• FN.16.1 Payment Handling Policy
  • FN.16.1.1 Payment Handling Procedure

Vehicles for SAIT business use

• FN.17.1 Vehicles for SAIT Business Use Policy
  • FN.17.1.1 SAIT Vehicles and Rental Vehicles Procedure
    • FN.17.1.1 Schedule A - SAIT Authorized Driver Form
  • FN.17.1.2 Personal Vehicles Procedure

Refunds

• FN.18.1 Student Tuition and Fee Refunds Policy
  • FN.18.1.1 Student Tuition and Fee Refunds Procedure
    • FN.18.1.1 Student Tuition and Fee Refunds – Schedule A