Tendors & Vendors - Vendor Information
 Purchasing - Hours: Monday - Friday 8:15 a.m. - 4:30 p.m.
- Location: EH Crandell Building - G101
- How to Contact Us: Phone: 284.8813 or Fax: 284.8836
All goods or services required by the Institute are purchased through a centralized procurement service. Only purchases authorized by this area will be recognized and paid for by the Institute.
This section provides the following services: - Business alliance development service
- Facilitation of purchasing and procurement
- Supplier and business ethics counsel
- Purchasing and market research services
- Contract administration
- Supplier development initiatives
- Co-operative purchase initiatives and group consortiums
- Promotion and consistency of quality
The goals of Purchasing are as follows:
- Continuity of supply
- Contingency planning for market upheavals
- Promotion of the advantages of economy
- Promotion of supplier and department relationships
- Procurement of all supplies
- Promotion of standardization
- Protection against waste
- Controlled accounting and budget allocations
- Promotion of ethical business practices
Procurement Procedures
The activities of the Purchasing Section are governed by the following policies: - The Purchasing Section solicits competitive bids and makes the final purchasing decisions for SAIT. Client departments are consulted on a purchasing-partnership basis.
- SAIT requests pricing information through one of the following methods:
- non-competitive price solicitation
- competitive price solicitation
- phone quotation
- fax request
- request for quotations
- request for tenders
- request for proposals
- request for information
- All purchases are made on credit terms using a variety of methods such as purchase order, Visa or prepayment.
- The Institute will only honor purchases issued by authorized Purchasing Officers or as approved by the Purchasing Manager.
Ordering, Invoicing, Delivery & Payment Procedures
To ensure the efficient handling and payment of this procurement transaction, Suppliers must adhere to the following requirements:
Ordering: Ensure the Purchase Order or Visa Purchasing Card number is obtained prior to your company accepting and processing any SAIT purchase request.. SAIT standard purchase order terms and conditions. Invoicing: For goods purchased on a SAIT Purchase Order, the SAIT authorized purchase order number must be clearly stated on all invoices and packing\delivery documents. The invoice must be billed and addressed to SAIT Polytechnic. The information on the invoice must agree with the information on the purchase order. Do not add any additional items to an invoice that are not stated on the SAIT purchase order. Delivery: Ensure all goods are delivered to the “ship to” location stated on the purchase order. A “packing or delivery” document must accompany all shipments. Payment: SAIT standard payment terms are net 30 days from date of invoice. Suppliers are encouraged to offer beneficial payment terms to SAIT. Invoices must be sent directly to SAIT Accounts Payable by mail or electronically through a.p.invoices@sait.ca. Payment inquiries are to be directed to Accounts Payable (403-284-8813) or through a.p.invoices@sait.ca. Conflict of Interest
It is important to clearly outline the ethical practices which all suppliers are expected to observe when conducting business with SAIT. - Suppliers will not offer gifts, personal loans, gratuities, or any other special considerations to any employees of SAIT in order to influence a purchasing decision.
- Sales promotional items (i.e. pens, pencils, paper pads, etc.) may be sent to the Purchasing Section, however, such items will never be solicited.
Supplier Samples
SAIT recognizes that use may be made of supplier samples in order to evaluate and test a product's suitability for Institutional needs, prior to its purchase. If a supplier offers a sample, it will only be accepted under the following conditions: - that the product is presently in use or is of potential use for the Institution. Samples of products are not to be accepted if there is no feasible use for them; and
- that the sample's quantity and size is appropriate and lowest in price whenever possible.
Trade, Investment and Labour Mobility Agreement
As a member of the MASH sector (municipalities, academic institutions, school boards and the health), the Trade, Investment and Labour Mobility Agreement (TILMA) will apply to SAIT. New West Partnership Trade Agreement
As a member of the MASH sector (municipalities, academic institutions, school boards and the health), the New West Partnership Trade Agreement will apply to SAIT.
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